How Much Does It Cost to Make Copies at Staples: A Step-by-Step Guide to Calculating the Costs

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A person calculates copy costs on a laptop surrounded by office supplies, while a bustling cityscape is seen in the background.Office expenses like printing can add up, leaving many to wonder: How much does it cost to make copies at Staples? Incredibly, Staples offers a convenient and cost-effective solution with their in-store and online printing services.

This article will walk you through the process of calculating copy costs at Staples, providing essential insights into factors that influence pricing down to each page. Ready for some savings? Let’s dive in!

Key Takeaways

  • Staples offers convenient and cost – effective printing services for making copies.
  • Factors that influence copy costs at Staples include paper type, color versus black and white printing, single-sided or double-sided copies, and whether the copies need to be stapled.
  • To calculate the cost per page at Staples, determine the cost of ink or toner cartridges, find out the page yield of the cartridge, and divide the cost by the page yield.
  • Staples provides affordable options, professional quality prints, customization options, convenience, quick turnaround times, and expert assistance through their printing services.

Understanding Printing Costs at Staples

To accurately calculate the cost per page at Staples, it is important to consider factors such as paper type, color versus black and white printing, singlesided or doublesided copies, and whether or not the copies need to be stapled.

Factors that contribute to printing costs

Printing costs can change based on several things. One, the type of paper you use. Some papers cost more than others. Another thing is the type of print job. Things like cards, banners, and business cards may cost more. The color of your prints also matters. It can cost more to print in color than in black and white.

How to calculate cost per page

Calculating the cost per page for your printing needs at Staples is easy. Just follow these steps:

  1. Determine the cost of ink or toner cartridges: Check the price of the ink or toner cartridge you need for your printer. This will vary depending on the brand and model of your printer.
  2. Find out the page yield: Look for information about the page yield of the ink or toner cartridge. The page yield tells you how many pages you can expect to print with one cartridge.
  3. Divide the cost by the page yield: Take the cost of the ink or toner cartridge and divide it by the page yield. This will give you the cost per page.

Comparing Home Printing vs. Staples Printing

Home printing offers the convenience of being able to print documents from the comfort of your own space, but it may not always be cost-effective or produce high-quality results. Staples printing services, on the other hand, provide professional-grade printing options with a range of services tailored to meet various needs.

Pros and cons of home printing

Investing in a home printer can be a convenient solution for certain printing needs, but it also comes with its own set of advantages and disadvantages. Understanding these will help determine whether home printing is the most cost-effective choice for you.

Pros of Home Printing Cons of Home Printing
Convenience of printing documents, photos, or other items at any time. Maintenance, repairs and upkeep can fall on the owner, leading to unexpected costs.
Potential cost savings if printing in small volumes or infrequently. High upfront cost of purchasing a quality printer.
Ability to use eco-friendly printers that meet stringent energy efficiency requirements. Need to replace printer cartridges, which can be expensive. For example, Staples offers a cartridge for $20.49.
Control over print quality and materials used. When printing in bulk or using high-quality materials, costs can add up quickly.
Can be more time-efficient for quick, small print jobs. May not be as cost-effective when compared to per-page print cost specifications of professional services like Staples.

Identifying your specific needs and evaluating these pros and cons can help determine if home printing is the right choice for you.

Benefits of using Staples printing services

Staples printing services offer several benefits for cost-conscious buyers:

  1. Affordable options: Staples provides competitive pricing for their printing services, making it an affordable choice for individuals and businesses.
  2. Professional quality: The quality of printed materials from Staples is high, ensuring that your documents and promotional materials look professional.
  3. Wide range of printing options: Whether you need document printing, photo gifts, invitations, banners, or business cards, Staples offers a variety of printing services to meet your needs.
  4. Customization: Staples allows you to customize your prints with different paper types, sizes, and finishes, giving you the flexibility to create tailored materials.
  5. Convenient and time-saving: Instead of spending time and effort on home printing, using Staples saves you both time and hassle by taking care of the printing process for you.
  6. Quick turnaround times: Staples strives to provide fast turnaround times for their printing services, ensuring that you get your prints in a timely manner.
  7. Expert assistance: If you need any guidance or have questions about your printing needs, Staples has knowledgeable staff who can help you choose the right options.

Types of Printing Services at Staples

Staples offers a variety of printing services, including document printing, photo gifts, card and invitation printing, sign, banner, and poster printing, as well as business cards.

Document printing

Document printing is one of the printing services offered at Staples. Whether you need to print sales sheets, resumes, newsletters, menus, or any other documents, Staples can help you get it done.

They offer different paper types and options for single-sided or double-sided copies. If you need your documents stapled or loose, they can accommodate that too. You can also choose between black and white copies or color copies depending on your needs.

With Staples’ range of document printing options, you can easily find a solution that fits your budget while getting high-quality prints for your business or personal use.

Photo gifts

Staples offers a variety of photo gifts that make perfect presents for your loved ones. You can create personalized items like mugs, calendars, and canvas prints using your favorite photos.

Prices for these photo gifts vary depending on the product and size you choose. With Staples’ easy-to-use online design tool, you can customize your photo gift with text and graphics to make it truly unique.

Whether it’s a birthday, anniversary, or special occasion, these photo gifts are a great way to cherish memories and show someone you care.

Card and invitation printing

Staples offers card and invitation printing services that are perfect for special events. Whether you need birthday invitations, wedding announcements, or holiday cards, Staples has you covered.

Prices for card and invitation printing depend on factors such as quantity, paper type, and design complexity. For example, 100 flat white invitations can start at $29.99 while 50 folded photo cards can start at $49.99.

With Staples’ professional printing services, you can create personalized cards and invitations that fit your budget without compromising quality or style.

Sign, banner, and poster printing

Staples offers sign, banner, and poster printing services to help businesses and individuals create eye-catching displays. Whether you need signs for advertising or posters for an event, Staples has options to fit your needs.

They offer a variety of sizes and materials to choose from, including vinyl banners and foam core posters. The cost of sign, banner, and poster printing at Staples will depend on factors like size, quantity, and material chosen.

To get an accurate estimate of the costs, you can use the printing cost calculator provided by Staples. This tool can help you calculate the price per square foot or per item based on your specific requirements.

Business cards

Staples offers printing services for business cards. You can choose from several templates or upload your own design. The prices start at $14.99 for packs of 250 cards. So if you need professional-looking business cards, Staples is a convenient and affordable option!

Tips for Saving Money on Staples Printing Services

To save money on Staples printing services, check for sales and coupons regularly. Utilize Staples Business Advantage for additional discounts and benefits. Take advantage of online printing cost calculators to compare prices and choose the most cost-effective option.

Checking for sales and coupons

Staples often has sales and coupons that can help you save money on printing services. Here are some tips for finding these deals:

  1. Keep an eye on the Staples website or sign up for their mailing list to stay updated on any current promotions.
  2. Check out the weekly ad or flyer for special discounts and offers.
  3. Look for coupon codes or printable coupons that can be used in-store or online.
  4. Take advantage of seasonal sales, such as back-to-school or holiday promotions.
  5. Consider joining the Staples Rewards program to earn rewards and exclusive discounts.
  6. Follow Staples on social media platforms to get notified about flash sales or limited – time offers.

Utilizing Staples Business Advantage

If you’re looking to save money on office supplies, it’s worth considering Staples Business Advantage. They offer discounted prices on office supplies through their website,

These prices are negotiated with BASF, so you can get a better deal compared to regular retail prices. By placing your orders through, you can take advantage of these discounted prices and save money on essential items like paper, ink cartridges, and other office supplies.

It’s a great way to stretch your budget and keep costs down without compromising the quality of your materials.

Another benefit of using Staples Business Advantage is the option to track your expenses easily. With online ordering and invoicing capabilities, you can monitor how much you’re spending on office supplies more efficiently.

This makes it easier for cost-conscious buyers to stay within their budget and make informed purchasing decisions. Plus, by taking advantage of the discounted prices offered by Staples Business Advantage, you’ll be able to maximize your savings while still getting all the necessary supplies for your business needs.

Taking advantage of online printing cost calculators

You can save money on Staples printing services by using online printing cost calculators. These calculators are available on the Staples website and can help you estimate how much your printing project will cost. They take into account factors such as the number of pages, color or black and white printing, paper type, and any special finishing options. By using these calculators, you can compare different options and choose the most cost-effective one for your needs. This way, you can ensure that you’re getting the best value for your money when using Staples’ printing services.


In conclusion, understanding the cost of making copies at Staples is important for cost-conscious buyers. By following our step-by-step guide and utilizing tools like the printing cost calculator, customers can accurately calculate their expenses.

With various printing services available and ways to save money, Staples provides a convenient option for all your copying needs. So next time you need to make copies, consider the costs and benefits offered by Staples’ reliable printing services.


1. How much does it cost to make copies at Staples?

The cost of making copies at Staples can vary based on whether you want single-sided or custom color copies, photo printing, and other copying and printing services.

2. What are some ways to estimate the cost of making copies at Staples?

A good way to estimate your total costs is by using a step-by-step guide for calculating copy expenses at Staples.

3. Does the pricing for copying services depend on what type of equipment is used?

Yes, Xerox equipment and other high-tech tools may affect the copying service rates at Staples.

4. Is there a breakdown of copy costs available at Staples?

Yes! You can get an understanding of the price by determining expenses such as fees for special options like custom copies.

5. Can I evaluate charges before I start printing?

Indeed! It’s valuable to review all potential charges so that you’re not surprised when paying for your order.

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